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How to Communicate with Congress

There are many different ways to communicate with your elected officials.  Just to name a few, you can visit them in their offices, attend a town hall event, place a call, or invite them to tour your woodlands. Here are some tips for meeting and communicating with your Congressman:

  • Plan Carefully. Be clear about what it is you want to achieve.
  • Make an Appointment. When attempting to meet with a member, contact the Appointment Secretary/Scheduler. Explain your purpose and who you represent (see sample letter). 
  • Be Prompt and Patient.
  • Be Prepared. Whenever possible, bring to the meeting information and materials supporting your position. 
  • Be Concise. Make your points clearly and quickly and be considerate of their time.
  • Be Political. Whenever possible, demonstrate the connection between what you are requesting and the interests of the member’s constituency. Members of Congress want to represent the best interests of their district or state. 
  • Be Responsive. Be prepared to answer questions or provide additional information. 
  • Meet with staff. Often instead of meeting with your member of Congress, you’ll meet with their staff. Treat their staff with the same respect, since they are the gatekeeper for information that the member receives. It helps to build a relationship with staff so you can call them when you need something.
  • Always follow up. Send a thank you note after your visit! It’s a great way to follow up with your key points.

Op-eds/local media

 Your member of Congress’ office pays attention to local media to keep tabs on events and issues in the district.  By writing an op-ed or participating in an interview with local media, you will put Tree Farm issues on the radar of your Congressperson – and even better – the general public. Once your article is published, mail it to your representatives.

Spread the word

Our power is in numbers! Ask your friends and neighbors to become involved by signing up for our email alerts. Educate the people around you, including children and young adults, about your forestland.


Who are my members of Congress?  Enter your address to find your members of Congress, learn about their committee positions, and get links to their websites for contacting them.  Members of Congress post their office addresses and email webforms on their websites.